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10 Microsoft Word Advanced Features that Will Make Your Life Easier

Without its productivity features, Microsoft Word would not be what it is today. These features can be of great help to you every day.

Clippy is a household name. Are you close friends with Pilcrow, though? If so, you will know more about Microsoft Word that most people. What do you know about widow lines The extended clipboard

If you are looking to become an expert in Microsoft Word, there are many lesser-known features you need to know. These advanced Microsoft Word features can make your life and work easier.

1. Stay distraction-free: Disable the ribbon and go full screen

Writers need peace. MS Word can be overwhelming with features. This can make it difficult to see the text clearly.

Hide the Ribbon Menu

To hide the Ribbon, you can take a quick shortcut. To toggle the Ribbon out of view, press Ctrl+ F1.

You can also set the Ribbon’s behavior to hide when it isn’t needed. Click the Ribbon Show Options icon next to the minimize icon and choose Autohide Ribbon.

Reading that isn’t distracting

Word 2010 and later have a more specific feature called distraction-free reading. The Read Mode is primarily intended for tablets with touch screens, but it can also be used on a regular laptop. You can quickly access it by pressing Alt followed by W + F simultaneously.

You can also use the buttons

  • View > (on Ribbon menu).
  • The Read Mode button is located on the Status Bar.

To zoom in on graphics such as tables, charts, and images, you can double-tap your finger or click with your mouse.

2. The Outline View helps you organize

Writing productivity is a simple tip that can help you quickly outline your main ideas and complete the first draft quickly. The Outline View can double your productivity when used correctly.

Go to the View Tab on the Ribbon and click Outline.

Outline View allows you to fine-tune organization of complex documents by reordering texts blocks and nine levels in headings. Outline View opens a toolbar called Outlining that allows you to promote or degrade selected text. You can hide or show selected text using the controls.


  • You want to jump to a particular point in a lengthy document? Switch to Outline View to jump to a specific heading.
  • Do you need to quickly draft? You can quickly draft the main sections using Outline View. Then, switch to other layouts for the body.
  • You can reorganize your report by moving large blocks of text. Drag and drop a heading and all its sublevels and the body text to move it. To work with them, use the upward-downward Arrows.
  • You want to format headings quickly? Instead of using uppercase and changing the size, use Headlines 1, 2, or 3.

3. Use Word to Quickly Brainstorm

Click anywhere you want to start typing. If you don’t wish to position a cursor, there is no need. This is MS Word’s closest thing to freestyle writing. Click and type is a feature that has been available since Word 2002. This feature is only available in either the Print Layout or Web Layout views.


This is a great tool for inserting graphics and text, but you can also use this for impromptu brainstorming as a free-form mindmapping .

4. In 3-Steps, Convert Tables into Graphs

You can choose between a well-designed chart or a table that has lots of data.

Visual creatures are naturally inclined to choose the former. Word allows you to easily convert tabular data into a chart. If you don’t have a lot of tabular data, use Word to create a chart instead of using Excel. Follow these steps to select the table with data.

  1. Click on the Insert Tab on the Ribbon.
  2. Click on the object button within the group to open the dialog box.
  3. Choose Microsoft Diagram Chart from the list of object types. Click OK.


Word displays tabular data in a neat column chart. Modify the data sheet.

This graph can be formatted with another chart type. This is how to do it:

  1. Double-click to open your chart.
  2. Right-click within the bounding box.
  3. Choose Chart Type.

To create amazing flowcharts using Microsoft Word, you can also use Microsoft Word with the shapes feature.

5. In Word, Write Equations

Excel formulas are not the only thing that is amazing. MS Word’s Equation Editor is an essential feature. It is now simply called Equation in the latest Word versions. It can be used by selecting Insert > Equation and Insert New Equation.

You can use the Equation Toolbar for advanced equations in mathematics, physics and chemistry. With just one click, Word allows you to insert many well-known equations.

6. Keep 24 items in the clipboard

The Office clipboard can store 24 items, and it is interoperable with all Office files. To reveal the panel to the left, click on the drop-down arrow beside Clipboard in the Home tab. To open the Clipboard Panel, press Ctrl+C twice .


This holds the ability to copy and cut multiple elements, and then move them around within the document or between Open Office programs.

To control the functions of the clipboard, use Options. You can disable the Show status near taskbar when copying which displays the number and size of all items copied. It is enabled by default.

RELATED: How to Use Headers and Footers in Microsoft Word Like A Pro

7. Translate Languages on The Go

Microsoft Translator is used by Microsoft Office to manage all translations. The Translate function can be found on the Review Tab. Translate one word or a whole sentence. You can also translate the entire document into Word and then display it in a separate Word file.

You can select and change languages by clicking the Translator tab. This sidebar allows you to highlight any word and view their full meaning.

8. Beautify Fonts With Kerning

Kerning is a way to make a letter stand out visually. Each typeface has its own kerning when designing a document. When you use large fonts in Word to design, such as on an ebook cover, kerning is important.


Word defaults to kerning off, so you don’t have to worry about it. Let’s suppose you have to submit a five page homework. Instead of writing fluff, increase the spacing between letters.

Click the little pop out arrow in Font (on Home Tab). Alternativly, you can press Ctrl+ D. Navigate to the Advanced tab. Check the box for Kerning fonts. Try different point sizes in the box. Keep in mind that kerning can make certain font sizes and typefaces look bad.

9. Examine Your Document

Collaboration is an important feature in MS Word today, but security must also be considered. You can use the Document Inspectorin Microsoft Word to check your document for any private information.

Some user information is automatically added to a file when you create or edit it. This information can be removed using the Document Inspector before you share a document.

Go to File>>> Inspect Document.

Select the checkboxes to inspect hidden content. Any sensitive categories will be marked with an exclamation point after inspection. Each category’s Remove all button removes data and closes the document.


10. Hidden Text: Take Advantage of Its Benefits

Hidden text is a character attribute that is not printed and has its utility. Hidden text is useful in many situations.

  • You can create a simple quiz and hide the answers.
  • Hidden text can be used to control the layout of a specific job.
  • Two versions of the same document should be printed. You can hide certain parts of the text in one copy. You don’t have to make two copies of the document or delete any portion.
  • Temporarily conceal confidential information you don’t wish others to see.

On the other hand, we have shown how to add watermarks in Word so that text isn’t removed.

To hide or unhide text

  1. Choose the text that you wish to hide, or the hidden text.
  2. Click Home > Font Dialog box > Font.
  3. Clear or select the Hidden box.

To print hidden text:

  1. Go to the tab > Option > Display.
  2. Check the Hidden Text box.
  3. Check the Hidden text box.
  4. Click OK.

Formatting marks are non-printing characters. They allow you to fine-tune and troubleshoot the layout of a document. If you need words to be single-spaced, your paragraphs must be spaced correctly with line breaks. All tabs should be aligned; table cells must be properly formatted.


You can control the layout of Word documents using non-printing elements such as tab-markers and spaces. You can remove page breaks if needed. Or, you can click the Pilcrow button Home tab to display the non-printing characters. Alternativly, you can press Ctrl+ *.

These productivity secrets can be used in word

These advanced Microsoft Word tips will speed up your workflow. These tips will help you master Word, whether you are trying to complete a school essay or a work project.

Word offers many more options than these tips. Did you know that you can make a cover page with fancy graphics?


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